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  • Job Description


    • Assist in the data collection/collation preparation for regularly scheduled reports
    • Assist in collecting/collating data from vessels relating to Safety, Operational, Technical information to support HA HWSM
    • Consolidating, arranging, coordinating, sending monitoring all important documents, publications, logbooks, etc. to vessels through DHL or joining crew
    • Monitoring locations and logistics requirements for "Pit Stop" containers
    • Maintaining a list of controlled documents and monitoring safekeeping for vessels and office
    • Update and maintain office policy procedures documentation and vessel certificates maintained ashore
    • Maintain office filing system
    • Maintain office contact list
    • Taking detailed meeting minutes when required
    • Liaise with General Manager, Fleet Manager, Superintendents and senior ROHQ administrative assistants to handle requests from HWSM staff
    • Assist with travel arrangements (visa, passport, other documents pertaining to Superintendents travel
    • Collage, reconcile submit "hard copy" element of the OCS online expense reports
    • Distribute email, correspondence, memos, letters, faxes and forms
    • Order HWSM office supplies
    • Act as the initial point of contact for internal and external HWSM clients/contacts (answering and directing phone calls, providing general support to HWSM visitors, organising meeting rooms for appointments)

    Minimum Qualifications

    • Good communicator
    • Good organisational skills
    • Self-motivated
    • Ability to Multi-task
    • Prepared to work under stress/time pressure on occasions
    • Willing to learn and broaden skill base

  • Apply Now Tell Your Friend
  • Career Level

    Staff

  • Highlights

    • Good communicator
    • Ability to Multi-task
    • Prepared to work under stress / time pressure on occasions
  • Years of Experience

  • Job Function

    • Clerical / Admin Staff
  • Employee Term

    Full Time Permanent

  • Benefits

  • Location

    Makati - Salcedo Village

  • Vacancy

    1

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Company Snapshot

  • Industry

    Shipping

  • Company Type

    Direct Employment

  • Company Size

    More than 100

  • Website

    www.hoeghautoliners.com

  • Company Profile

    Höegh Autoliners is a leading global provider of transportation and logistics services within the Roll-on Roll-off (Ro/Ro) segment. Our fleet of Pure Car and Truck Carriers (PCTCs) sailing in global trade systems combined with our local presence enable us to cater for the specific needs of each customer. What …

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